Graduate Programs: COVID-19 Updates
This page will be updated as often as necessary to provide the latest information on how WashU Olin is adapting in the wake of the global coronavirus pandemic. Email communication will reference this page, and Olin encourages students to refer often to this page for updates.
If you have problems with access, please email firstname.lastname@example.org
Links to frequently needed resources will remain at the top of the page. A link to an Olin FAQ will take you to the bottom of this page and the FAQ will be updated as often as possible.
Weston Career Center: 314-935-5950 or the online appointment scheduler.
OIin update as of March 25, 2020, 8 a.m.
Academic Policy Changes SP 2020
A note from Ashley Macrander, associate dean and director, student affairs, graduate programs:
As we begin our first week of mini B classes, I am writing to share an update about academic policies for the spring semester. The deadlines to add and drop a course (with no transcript notation) are extended by one week. The deadline to add a mini B course is now Monday, March 30 at 9 p.m. CDT, and the deadline to drop a mini B or full-semester course is Monday, April 6 at 9 p.m. CDT. Please note that withdrawing from a course after the drop deadline will result in a "W" transcript notation.
In addition, for Full-Time MBA and PMBA students, the LP grading option will be temporarily suspended for the remainder of the spring 2020 semester. Students will earn a grade of HP/P/NP for Mini-B and full-semester courses. This policy will be in place for spring 2020 only.
Olin update as of March 23, 2020, 11:23 a.m.
Emergency Funding for Students Available
The Office for Student Success has a COVID-19 emergency fund going – and it is available to all students (including graduate students). Here is the link to the page with more details.
Olin update as of March 20, 2020, 6:40 p.m.
Teaching Center Session on Zoom
The Teaching Center will be offering a Zoom session open from 10 a.m. to 2 p.m. on Saturday, March 21, and 10 a.m. to noon on Sunday, March 22, for anyone who wants to test their Zoom. The Link will be https://wustl.zoom.us/j/670487124.
Olin update as of March 19, 2020, 4:09 p.m.
Habif Health Center Operations
Wanted to update you on the status of Habif operations. We are still open and available for the 400 undergrads living on campus and graduate (and probably a few undergrads) who remain in the St. Louis community. Below is an outline of the services we are offering. Please send me any/all questions.
Beginning Monday 3/23, the clinic will be open Monday through Friday, 9 a.m. to 4 p.m. and Saturday 9 a.m. to 1 p.m. We will be suspending routine healthcare (allergy shots, non-critical immunizations, physical exams, well women exams, etc.). We have eliminated the ability for students to self-book appointments via the web portal. This will allow us to properly screen all patients. In order to schedule an appointment, students should call 314.935.6677 during business hours for screening/scheduling. Students can walk in during clinic hours and will be screened at that time. If they come in for a routine need, they will not be seen. After-hours students can call 314-935-6666 and follow the prompts to connect with the Nurse Advice Line.
Mental Health staff are now all working remotely. Due to constraints with HIPAA, licensing regulations, and professional ethics, we will not be able to conduct therapy via telehealth modalities (in spite of Trump’s suspension of HIPAA penalties). We will be offering brief mental health check-ins and consultations via Zoom. If a student wishes to schedule with a therapist they can call 314-935-6695 during business hours. Mental Health triage will also continue to function by calling 314-935-6695 during business hours. For after-hours mental health support students can call 314.935-6666 and follow the prompts to reach Provident.
Quadrangle Pharmacy will be open Monday through Friday, 9 a.m. to 3 p.m. Students needing to transfer prescriptions to home pharmacies can call 314-935-6662 during business hours.
Olin update as of March 19, 2020, 2:51 p.m.
Note Concerning Experiential Learning
Dear Experiential Learning Students:
As you have likely heard from the professors of your specific courses, the CEL’s credit-bearing consulting engagements will continue as WashU shifts to online instruction. Indeed, this is a reality for many consulting organizations across the globe. McKinsey, for example, was work from home (WFH) as dependent on client policy until this week, when the entire firm adopted the policy.
While there are limitations of working remotely, in other ways, you might be able to maximize your ability to connect. In-person meetings often leave some people unable to attend, whereas removing the travel to and from the site makes attendance even more likely at times. Be thinking creatively about how you might leverage the strengths of remote learning tools for your CEL project.
As you transition into these remote relationships, I would encourage you to be creative with how you use the available tools. Zoom can be quite conducive for teamwork, though you might play around with additional tools such as Microsoft Teams to facilitate coordination if you are not doing so already. Listed below are the links to these two tools:
Finally, as you start into these new remote interactions, please be attentive to the clients and their preferences. For example, if your client prefers to be on audio instead of visual during remote meetings, encourage them to dial into the Zoom call. Your faculty advisor and CEL Fellow will stay in touch to provide guidance and assistance during and between meetings.
I am excited to see the work you all will do in this current reality. Through your work, you represent WashU in serving nonprofits, startups, and established for-profits across our region and around the globe. I would encourage you to see this as an opportunity to demonstrate the kind of agility that we expect from all the best organizations in the world, and a space to develop and refine the skillsets we all need for working in a global business environment.
Director of the Center for Experiential Learning
Senior Associate Dean of Experiential Learning
Olin update as of March 19, 2020, 9:41 a.m.
Student Course Packets
If full-semester students did not purchase a packet or did not take a packet with them when they left for Spring Break, they should contact Patrick Burkhardt (Patrick.email@example.com) or Mary Beth Mobley (firstname.lastname@example.org). Patrick or Mary Beth will contact our vendor, who will email the student with a digital version of the packet. For students starting Mini B courses, we are charging a lab fee to all students and they have already been emailed an access code to get to the digital version of the packet. If a student has already purchased a packet, they should contact Patrick or Mary Beth for instructions on how to obtain a refund of the lab fee.
Olin update as of March 17, 2020, 9:58 a.m.
Some news about various WashU services
Danforth University Center
- The DUC has adjusted its regular operating hours to 7 a.m. to 8 p.m.
- Dining facilities at the DUC remain open
- Each instructor is responsible for the delivery of the course, assignments and exams for the remainder of the semester.
- Be aware of the changes and how that might affect student accommodations.
- Disability resources staff are available to set up virtual meetings to discuss your scenario; to request or modify your accommodations, reach out to the team through the respective email address below:
- DR is still available for intake for students who do not yet have accommodations. Appointments will be virtual, please utilize the form that is on their website to begin the process.
- Updates will be posted to the Teaching and Learning site.
- Students in St. Louis can continue to access Habif for medical and mental health appointments.
- Mental Health Services has the ability to take new student clients.
- Students who are not in St. Louis may/may not be able to do teleconferencing with their Habif counselor- this is based on HIPPA compliant technology and state laws
- If you have a fever and a cough, please call first before going to Habif so that they can triage you specific situation.
- After-Hours counseling remains an option through Provident. Call 314-965-6666 and follow the prompts.
Relationship and Sexual Violence Prevention Center (RSVP)
- They will continue to serve graduate and professional students who remain in the St. Louis area.
- Appointments can be made via email at email@example.com or by calling 314-935-3445.
- Please let them know if you have a fever or cough before going to the Center.
Sumers Recreation Center
- As of March 13, 2020, Sumer Recreation Center remains open, however, this will be reevaluated and may change if deemed necessary
- The University Writing Center is switching all appointments to online video appointments.
- More information can be found here.
Olin update as of March 13, 2020
This update is focused on ways the Graduate Programs Student Affairs Office remains committed to providing ongoing and consistent support this semester.
At this time, students will not be returning to campus to take final exams. Exams will be conducted online. Stay tuned to this page for additional information, where we will update you as more information becomes available.
Academic support and course registration
Next week, all advisers will reach out to their advisees with updated ScheduleOnce appointment times and Zoom links for each virtual advising session. You will be able to schedule meetings with your advisor at any point throughout the remainder of the semester. Additionally, based on program of study, the Graduate Programs Office will notify you when you can begin filling out their Registration Worksheet in WebSTAC and schedule advising appointments for summer and/or fall course registration.
Academic course support services through the Graduate Programs Office will continue online. Please reach out to your individual academic adviser regarding course tutors, help sessions or academic accommodations.
Let’s Get Virtual! The Student Affairs Office will host Tableau Round 2 with Erin Waldron from Data Dozen. For those who were not able to participate this fall, Erin will offer a Tableau 101 session. For those looking to expand their content knowledge, Erin will host three “Deeper Dive” sessions focused on complex visualizations, data management and engaging dashboard creation. Time and date: TBA next week.
The Graduate Programs Office newsletter will continue circulation each week with news, reminders and interesting tidbits.
Beginning the week of March 16, students will have access to an “Adviser of the Day” live chat through Microsoft Teams where general questions will be answered Monday through Friday, 8:30 a.m. through 5:30 p.m. CT. Information on how to access the live chat and the advisor rotation schedule will be sent by advisers along with their updated ScheduleOnce appointment times.
Weston Career Center services
For SMP students: WCC is conducting virtual appointments and will have remote programming for SMP students to ensure you have support from and access to employers. On-campus employer events and workshops will become virtual events. Continue checking CAREERlink to get the latest information, as we work with employers to bring them to you, wherever you are. During this time, we will ramp up sending out resumes to employers. Please ensure your resume is up to date in CareerLink. We are taking a proactive strategy and reaching out to employers and sharing resumes. SMP students can schedule a virtual appointment by calling 314-935-5950 or using our online appointment scheduler.
For MBA students: We are conducting virtual appointments through Microsoft Teams and will have remote programming to ensure you have support from us and access to employers. All events and workshops will become virtual events, so continue checking OlinConnect to get the latest information. During this time, we will ramp up sending out resumes to employers. Please ensure your resume is up to date in OlinConnect. We are taking a proactive strategy and reaching out to employers and sharing resumes. MBA students can use OlinConnect. If you would like to set up a session with me, please email Annette Peoples (firstname.lastname@example.org) and we will set up a time to chat.
For EMBAs: Frans and Mary continue to be available for career coaching—feel free to reach to either of them at any time. They are in the process of converting TEAM EMBA events into virtual events. Once the new events are confirmed, we will send out detailed instructions about how to access the events.
For all graduate students: If you have any concerns related to your internship search or offers, please reach out. Your career coaches and Jen Whitten are happy to talk through career preparation and brainstorm creative approaches for your search and networking.
SMP students can schedule a virtual appointment by calling 314-935-5950 or using our online appointment scheduler. MBA students can use OlinConnect. If you would like to set up a session with me, please email Annette Peoples (email@example.com) and we will set up a time to chat.
If you don't find the answer you're looking for, use our Submit a Question form
Last updated March 14, 2020
How long will the adjusted course formats occur? Can I still plan to attend events scheduled to take place after April 30th? Will Commencement happen?
At this time, only events and classes scheduled through April 30 have been affected. No decisions have been made about Commencement. Final exams are planned to be off campus. If the situation changes, however, and the dates are extended, communication will be sent to all students from Chancellor Martin. (updated March 14, 2020)
How do I access my physical textbooks, case studies, course packets, etc.?
Joyce Montgomery is working with Sandi Vaughn to address this and will keep us posted on how you can remotely access course materials.
Can I come to campus for things other than my classes (e.g., academic advising/ career coaching appointments, internship/job interviews, group study sessions)?
No. While offices across campus remain open, we are encouraging all students to remain off campus at this time unless deemed absolutely necessary. Academic adviser and career coaches will be offering virtual appointments while interview suites and group study rooms will be closed to students through April 30.
Can courses that I feel I would struggle with online be delayed until I can take them on campus?
Students should seek to maintain full-time status in order to avoid other issues.
How do I take my finals if the ban is not lifted?
The university is currently developing a plan that will allow students to take exams online should the ban be extended through finals week. This information will be communicated at a later date once a decision is made.
If I'm on a waitlist, can I be added to the course now that it will be offered online?
To ensure a high-quality academic experience, caps will remain the same and will not be raised for any classes offered in mini-B.
How will this affect my visa status?
OISS will be sending out a broad communication to all international students after they hear from SEVIS. We can port this language over after it goes out.
Can I still congregate off campus with my classmates for social or academic purposes?
University-sponsored events off campus have been suspended through April 30. While meeting with classmates off campus for social or academic purposes is not banned, the university is encouraging students to find alternative solutions, such as meeting through zoom.
How do I access Zoom? How do I "raise my hand" in a Zoom session? My audio/video is not working on Zoom. How do I resolve that?
Olin is planning to hold Zoom training session for students. The link will be posted in FAQs.
How will registration work for summer/fall as a result of these restrictions?
Summer and fall course registration will move forward as planned, opening for students on April 13. Students wishing to register for summer and fall courses will still be required to meet virtually with their academic adviser. To ensure accurate course planning, students will be required to complete their registration worksheet in order to register this semester.
Will I still have access to health and counseling services at Habif Health and Wellness Center?
Yes. Habif Health and Wellness Center will remain open and serve students through April 30. If you have a prior appointment or would like to make one during this time, you can call their main line at 314-935-6666, or visit their website.
Can I still go to job/internship interviews?
Check in with your WCC adviser before doing so.
When will we know what will happen after April 30?
Continue to check this page for updated information. Updates will be posted regularly.
What happens if I become ill and unable to participate while completing my course(s) online?
If a student becomes ill and is unable to complete course work online, they will need to contact their instructors and academic adviser immediately.
What if I don't have a webcam on my computer?
Use your cellphone or iPad/tablet, or you can participate without video.
What if I'm in a flipped class?
The professor will teach in Zoom, everything will still remain the same.
When will online classes happen?
Classes will occur at the same designated class time through Zoom.
What do I do if I'm taking a class through another WashU school?
Follow that instructor’s instructions for taking that course.
Can I still plan to attend events scheduled to take place after April 30?
At this time, only events scheduled through April 30 have been canceled or postponed. Events after April 30, including Commencement, are moving forward as planned. If the situation changes, however, and the dates are extended, communication will be sent to all students from Chancellor Martin.
What if I'm in a different time zone than my online course session? Will I be able to watch a video of my courses rather than watching live?
This will depend on the course and the instructor. All class sessions done through Zoom will be recorded and posted on Canvas, but some faculty may require you to watch the class live to earn course participation points. If you are unable to fulfill the participation requirement, please communicate to your professor directly to find an alternative solution.