Olin Business School at Washington University in St. Louis | Groups

Reserving Group Rooms

Knight Center

For Knight Center hours and services and to request room reservations, please visit the Knight Center website or call 314-933-9400.

Knight, Bauer, and Simon Halls

To reserve a Group Room

First step for all reservation types is to check availability of your desired location:

  • Students:  from http://go.wustl.edu/
    • Log in to "Go Wustl" (top right)
    • Click on Calendar, then click New Event
    • Supply the meeting Subject, and the date & time range you wish to meet
    • Then INVITE the Group Room to the meeting
      • in the Attendees line, start typing the room number (ex: BH2...)
      • then click Scheduling Assistant to check availability
      • If the room is not available, start over with a new room selection.
    • Save / send the meeting invitation
    • IMPORTANT!!! If the room is available, you will receive a CONFIRMATION of accept or decline. If you DO NOT RECEIVE an "accept", then you DO NOT HAVE the room - please select another room.
  • Faculty and Staff:   Faculty and staff can reserve a Group Room from a browser using Office365 or via your desktop Outlook client:
    • from https://outlook.com/email.wustl.edu (Office365)
      • Click on Calendar, then click New Event
      • Supply the date and times you wish to meet, then
        • Click the + sign at the right of the "Attendees" field
        • In the Search Box, type the building location (Olin Simon, or Olin Knight, or Olin Bauer) and click SEARCH
          • Note that rooms in the Knight Center are not available for reservations
        • Locate the desired Group Room and click the + sign for the room you wish to book.  Then click the OK button at the top of the screen to close the room selection sequence.
        • Complete the reservation request:
          • Type a desciption into the Event field, and double check the start/end times
          • You may wish to set Location to TBD until a reservation confirmation is received for your room.
          • Attendees:   You can add attendees while Location is TBD -- OR, wait until confirmation and send an update with Location information with names of all invites Attendees
        • Click SEND to submit your reservation request.
        • IMPORTANT!!! If the room is available, you will receive a CONFIRMATION of Accepted or Declined. If you DO NOT RECEIVE an "Accept", then you DO NOT HAVE the room - please select another room
    • from Outlook on your office-connected desktop
      • Open the Calendar and choose Open Calendar from the ribbon, then choose from Address Book
      • In the Select Name: screen, start typing the buliding location (Olin Simon, or Olin Knight, or Olin Bauer). As you type, the room selections will apear. 
        • Note that rooms in the Knight Center are not available for reservations
        • Select the group room you wish to book and click OK.
          • This opens the calendar view for the room where you can see free/busy times.  If the room has slots for your desired time, double click the time slot to open a new appointment
      • Complete the reservation request:
        • Type a Subject for the meeting, and double check the start/end times
        • You may wish to leave Location set to TBD until a reservation confirmation is received.
        • Attendees:   You can add attendees while Location is TBD -- OR, wait until confirmation and send an update with Location information with names of all invites Attendees
      • Click SEND to submit your reservation request.
      • IMPORTANT!!! If the room is available, you will receive a CONFIRMATION of Accepted. If you DO NOT RECEIVE an "Accept", then you DO NOT HAVE the room - please select another room

    *Note: Some rooms, such as the group rooms, are automatically processed whereas other rooms may take longer because a human has to review the request