Olin Business School at Washington University in St. Louis | Groups

Disk Storage

DropBox

Transfer Large Files with Dropbox

The Dropbox system provides simple and secure way to transfer files that are too large for email. Our email system limits attachments to 20 MB, and other systems have even lower limits. By using Dropbox you also help keep your mailbox and your recipient's mailbox from growing too large from all of the attachments you send back and forth. Dropbox also lets the recipient wait to download the file when it is convenient for them.

Both WUSTL and external users can use the Dropbox server to transfer files. WUSTL users can logon and drop off a file for anyone. External users can only drop off files for people with @wustl.edu email addresses and pick up files that have been left for them.

Maximum dropoff is 5 GB. Please note that Opera is the only browser that can upload files larger than 2 GB. This ia limitation of the other browsers, not Dropbox.

  • Files are purged after 14 days
  • Consider using file encryption if you are transferring sensitive data
  • Transfer of illegal or copyrighted materials is not allowed

Use the Dropbox (WUSTL Logon)

Logon

  1. Open the Dropbox site (https://dropbox.olin.wustl.edu) (link will open a new window)
  2. Click Login
  3. Enter your WUSTL KEY username and password, and then click Login.

Drop-off a File

  1. Click Drop-off.
  2. Enter your name and email address (organization is optional) under Information about the Sender.
  3. Enter the name and email for the recipient under Information about the Recipient. If you want to send files to multiple people, click the Plus icon next to Add another recipient for each person you want to add and enter their information. You can also upload a a file containing email addresses if you have several recipients. Info about the file format is on the Dropoff page.
  4. Click Browse to select the file you want to send. If you have more than one file to send, continue to select files until they are all listed.
  5. Click Drop-off the File(s). You will receive an email message that the file was successfully sent. You will also receive a message when the recipient(s) pick-up the file(s).
  6. Click Logout when you are done.

Pick-up a File

You will receive an email message when someone drops off a file for you. The easiest way to pick-up the file is to click the link in the email message. You can also use the claim ID and passcode at the web site as follows.

  1. Click Pick-up.
  2. Enter the Claim ID and Claim passcode from the email message you received and click Pick-up the File(s).
  3. The files will be listed on the right. Click the file name(s) to download.
  4. Click Logout when you are done.
  5. Open the Dropbox site (https://dropbox.olin.wustl.edu)
  6. Click Drop-off.
  7. Enter your name and email address (organization is optional) under Information about the Sender.
  8. Enter the name and email (leaving off @wustl.edu) for the recipient under Information about the Recipient. Guests can only send files to people with @wustl.edu addresses.

    If you want to send files to multiple people, click the Plus icon next to Add another recipient for each person you want to add and enter their information.
  9. Click Browse to select the file you want to send. If you have more than one file to send, continue to select files until they are all listed.
  10. Click Drop-off the File(s). You will receive an email message that the file was successfully sent. You will also receive a message when the recipient(s) pick-up the file(s).
  11. Click Logout when you are done.

Use the Dropbox (External Guest)

Drop-off a File

Pick-up a File

You will receive an email message when someone drops off a file for you. To pick up the file you can click the link in the email message. For greater security, you can also use the claim ID and passcode at the web site as follows.

  1. Click Pick-up.
  2. Enter the Claim ID and Claim passcode from the email message you received and click Pick-up the File(s).
  3. The files will be listed on the right. Click the file name(s) to download.
  4. Click Logout when you are done.

Disk Quota

What is the new disk quota system and what does it do?

Student accounts are limited to a total of 100 MB of files on their network folder. The disk quota software monitors your disk usage. When you reach 80% (80 MB) and 90% (90 MB) of quota, the system will send you a message, alerting you to the fact that you are approaching your limit. Once you save a file that pushes your total over the limit, the system will complete writing that file, then notify you that you have exceeded your quota. At this point, you will not be able to save any additional files until you reduce your network usage below 100 MB.


I tried to save a file and the system says I'm over quota or out of disk space. What do I do?

The first thing to do is look at the files you have saved in your network folders and remove anything that isn't academic-related. Storage is provided for academic purposes only, not for storing music files, games, etc. Once you've removed any of these files, you may want to consider archiving files from previous semesters to a CD or a home computer. If you do this and you are still over quota, you can send a request to Help Desk for an increase in your disk quota. Modifications to quotas will be made only for legitimate academic purposes. Students will be asked to remove non-academic files before any additional storage will be provided.


The system sent me multiple email messages saying I'm both over quota and almost over quota at the same time. What's going on?

The quota system has three alarm levels, all percentages of the total quota: 80% (80 MB), 90% (90 MB), and 100% (100 MB). If you add a file and cross multiple thresholds, the system will send you an alarm for each threshold. So if you have 60 MB in your folder and you add a 50 MB file, you will receive all three alarm messages.


What do I do if I need to work with large files?

You can send a request to Help Desk and ask for an increase in your disk quota. Modifications to quotas will be made only for legitimate academic purposes. Students will be asked to remove non-academic files before any additional storage will be provided.


Why doesn't Olin just buy more disk space?

We will continue to add disk space over time to accommodate student needs. However, we find that much of our storage growth during the course of a semester is due to students saving personal files to the network that belong on laptops or home computers. Music files, movies, pictures, programs downloaded from the Internet, even backups of laptops often consume a great deal of space on the server. These files not only use up space that could otherwise be used, they also impact our nightly backups and system performance. We appreciate your cooperation in keeping them on your home system or laptop.


How do I check how much space I am using?

Using the diruse command gives you the most information. To run a report, go to Start/Programs and run Check Home Directory Usage. The batch file will run and open the report in notepad. The program output looks like this:

Size (mb) Files Directory
5.21     5 M:\
20.00     8 M:\Excel
4.94     16 M:\Marathon
9.65     4 M:\Misc
0.00     0 M:\outlook
0.00     0 M:\outlook\mail
3.20     1 M:\Pictures
0.00     1 M:\www
43.00     35 SUB-TOTAL: M:\
43.00     35 TOTAL: M:\

You can run the command manually as well by going to a Command Prompt (Start/Tools/Accessories) and entering the following command:

diruse /m /s m:\

This command tells the diruse program to report space used in MB (/m), list sub-directories (/s), and report on your M: drive.


Is the limit on my user profile related to my disk quota?

Not really.

 

Online Storage

On-line Disk Storage Guidelines

Official University Policies

All Activities using Olin Resources Must Conform to all Washington University Computing Policies, the Washington University Policy on Sexual Harassment, and all other appropriate policies, laws, and regulations.
 

Guidelines apply to all users.

These policies apply to faculty, staff, and students equally, unless otherwise noted.

 

These guidelines are a subset

These guidelines are a subset of the general guidelines for user accounts and use of Olin computing resources.

 

Eligibility

Account required for on-line disk storage
Users must have an Olin account in order to store files on the network.

Policies

Online storage is provided for academic purposes. It is not provided as a place to backup a laptop nor as a place to store music, games, etc. Users may be asked to remove non-academic files even while still below their quota. If the user does not remove the files voluntarily by the deadline provided in the request, the files will be deleted by IS. As an example, users will be asked to remove MP3 files from the network. Depending on the nature of the files and the amount of space used, IS may delete the files without advance notice.

Students: Student accounts are limited to 500 MB of on-line disk storage. Additional information about the disk quota system can be found under the Disk Quota information. If necessary, requests to increase quota limits can be sent to the Help Desk for review. Modifications to quotas will be made only for legitimate academic purposes. Students will be asked to remove non-academic files before any additional storage will be provided. If the quota is exceeded, the system will not allow any additional files to be saved to the folder until the quota is reduced below 500 MB.

Doctoral Students: Same as other students, except that the quota is 1 GB.

Staff & Faculty: Although there are no specific quotas in place for faculty and staff accounts, users are expected to use their best judgment in making efficient use of available storage. Users may be asked to remove certain files if necessary to ensure resource availability.

Software programs may not be installed or stored on user's on-line disk storage
On-line disk storage is intended for the storage of data files used in support of business education. Software may not be installed or stored on the user's on-line disk storage space, unless the program was developed as part of an Olin class. IS will remove any programs found in a user's on-line disk storage space.

Commercial usage is prohibited

Users may not use on-line disk storage for personal gain, for a non-University related for-profit business, to announce garage sales, or to advertise events or items for sale or rent that result in personal financial gain or revenue for non-University departments, programs, or unapproved organizations.

Illegal usage is prohibited

Illegal uses include, but are not limited to activities such as unauthorized distribution or copying of copyrighted software (piracy or "warez"), violation of U.S. export restrictions, harassment, fraud, drug dealing, and other illegal activities. Files such as illegal MP3s, Emulators and ROMS protected by copyright laws are strictly forbidden.

Reporting Complaints

Complaints by any user concerning any other violation of these policies, may be submitted to the Manager for Networking & Operations.

Copyright Infringement Claims under 17 U.S.C. § 512 (c)(3) (part of the Digital Millennium Copyright Act)

The University has designated Jan Weller, Director, Network technology Services (NTS) as the designated copyright agent. If we are notified by her that a claim of copyright infringement as specified in 17 U.S.C. § 512 (c)(3) has been filed with the University, IS will institute a "takedown" of the site disabling access to the infringing material pending the results of an investigation. The University and its agent shall not be liable for "good faith take down" requests. Questions or concerns regarding this policy may be forwarded to the copyright agent.

Minor Infractions

Minor infractions of these policies, when accidental are generally resolved informally. Administration may contact the party or parties involved through electronic mail informing them of the infraction, or may schedule in person discussion and education sessions to revolve the infraction. Every attempt will be made to resolve the infraction at this level and to prevent further infractions.

Repeated Infractions and Serious Misconduct

Repeated minor infractions or serious misconduct may result in the temporary loss of computer access privileges or the modification of those privileges to prevent the party or parties from further violations pending appropriate action. Offenders will be referred to their sponsoring advisor, department, employer, or other appropriate University office for further action. If the individual is a student, the matter may be referred to the Office of Student Affairs for disciplinary action. Temporary or permanent loss of computer access privileges may result, as determined by the appropriate disciplinary overseers. (More serious violations include, but are not limited to unauthorized use of computer resources, attempts to steal passwords or data, unauthorized use or copying of licensed software, repeated harassment, or threatening behavior.)

 

Any offense which violates local, state, or federal laws may result in the immediate loss of all University computing privileges and the offence will be referred to appropriate University offices and/or law enforcement authorities. If necessary, such instances may result in the suspension of computing service until the matter is resolved. Users are advised that anyone who tampers with computer equipment, computer software, or computer data may be subject to civil and/or criminal penalties.

Users may appeal any decision to the Dean of the School of Business.